Membership, Submission & Participation Terms and Conditions

 

PENNY AUTHORS

Membership, Submission & Participation Terms and Conditions

Penny Authors is an imprint of MAPublisher.

1. Nature of the opportunity

Penny Authors provides a funded, community-based publishing opportunity with defined participation requirements.

MAPublisher provides the publishing infrastructure and financial investment. Contributors are not charged membership, submission or publication fees.

PA is not a paid publishing service, employment arrangement or promise of commercial success.

2. Submission and acceptance

• Submission of poetry does not guarantee acceptance or publication.

• PA reserves the right to select work appropriate to the anthology and its theme.

• Contributors must confirm that submitted work is their own original work or that they have the necessary permissions.

• Contributors must disclose any material that has already been published where this is relevant to the submission.

• PA may request clarification or corrections before publication.

• Contributors remain responsible for the accuracy of the information they supply.

3. Contributor information

Contributors are required to complete the PA membership and submission documentation.

The information requested supports contributor administration, publication management and PA's diversity and representation objectives.

The handling of personal information is governed by the separate PA Contributor Privacy, Personal Information and Retention Policy.

No term in these conditions overrides a contributor's statutory data protection rights.

4. Photographs and biographies

Providing a personal photograph and short biography forms part of PA's contributor participation arrangements.

Contributors are required to provide suitable material for their individual poet profile and associated PA publicity.

The contributor grants PA/MAPublisher a non-exclusive permission to reproduce and display the supplied photograph and biography for the stated purposes of the PA publishing project, including its website, contributor profiles and related publicity.

PA will not knowingly use this material for unrelated commercial purposes.

5. Copyright and publishing permission

• Copyright in each poem remains with its author.

• Contributors do not transfer ownership of their poems to PA or MAPublisher.

• By submitting work for publication and accepting its selection, contributors grant PA/MAPublisher a non-exclusive permission to reproduce and publish the selected work in the relevant anthology.

• This permission includes the print and digital publication formats and reasonable promotion of the anthology.

• PA/MAPublisher may retain the relevant production files and publication records for legitimate publishing, archival and rights-management purposes.

• Contributors remain free to retain copyright and pursue other publishing opportunities, subject to any separate agreements they may enter into.

Any additional use outside the agreed publication and promotional purposes will require an appropriate further agreement or permission.

6. Publication and contributor copies

PA does not provide complimentary contributor copies.

Contributors are expected to obtain a copy of the anthology in which their work appears. They may purchase a copy through the available publishing arrangements or encourage a library to acquire one.

7. Community participation

Participation in Penny Authors includes an expectation of mutual recognition and support.

Contributors are expected to:

• Read the anthology and submit their Favourite Five poems and reviews.

• Provide a photograph holding the anthology for PA publicity and their contributor profile.

• Record an MP3 reading of their own published poem for possible radio consideration. Radio broadcast is not guaranteed.

• Produce a video reading of their published poem, showing the anthology, for the PA YouTube channel.

• Champion another poet by recording an MP3 and/or MP4 reading of that poet's work.

• Support the PA YouTube channel by watching, liking, commenting constructively, subscribing and sharing where possible.

• Follow and engage with PA's community activities.

These activities are part of the community participation model and are not financial obligations.

8. Recordings and publicity

Recordings supplied by contributors may be used for the stated PA community, publicity and promotional activities.

No contributor is guaranteed radio broadcast, media coverage, online views or commercial exposure.

Contributors must only submit recordings and material that they have the right to provide.

The scope of any recording or video permission must be agreed separately and clearly.

9. Contributor profiles and recognition

PA aims to provide each contributor with an individual online profile containing relevant biographical information, a photograph and a record of their PA publications.

The anthology may acknowledge contributors by name, include a contributor roll call and provide an index of their published contributions.

10. No fees and no financial contributions

There are no PA membership, submission or publication fees.

Contributors are not required to make monetary donations or pay MAPublisher for the publication of selected poems under this arrangement.

The expectation to obtain a copy of the anthology is separate from any membership, submission or publication fee.

11. Conduct and community standards

Contributors are expected to treat fellow poets, volunteers and PA representatives respectfully.

PA may refuse, suspend or end participation where there is serious misconduct, harassment, discrimination, abuse, infringement of another person's rights or repeated failure to comply with the agreed participation requirements.

Where appropriate, PA will explain the reason for its decision.

12. Changes and termination

PA may update its publishing and participation arrangements where necessary. Material changes will be communicated to contributors.

Ending participation does not automatically remove a contributor's work from an already published physical or digital edition. Any request concerning future use of a poem will be considered in accordance with the applicable publishing permission, the circumstances and the law.

13. Acceptance

By submitting work and signing the relevant PA membership and consent documentation, contributors confirm that they have read and understood these participation terms and the accompanying privacy information.

Penny Authors – Championing the spirit within.